Having a clean office desk brings about certain work benefits. For one, you’ll be able to get actual work done in the most efficient manner. You’ll find that with fewer distractions, your focus and productivity increases. What’s more, office workspace that’s neat and tidy can increase your reputation among your co-workers and even your boss.
Not everyone has the natural habit of keeping their office work desks clean though (that’s why you have Evolve for office cleaning in Sydney!).
To help employees maintain a healthier working environment, here are the top 5 daily habits you can start actioning to keep your office work desk clean.
Do you have a habit of eating on your desk? Too busy to get to the cafeteria or the mess hall? You’re in a lot of trouble. Studies have found that those who regularly eat on their desks have a workspace that’s about 400 times dirtier than a public seat toilet.
Food crumbs inevitably fall down to your office table and get lost in the computer keyboard and in the supplies. These foods then break down and become bacteria if you don’t clean your desk regularly.
Mess halls and cafeterias have designated cleaning schedules which will make them cleaner in contrast. Stop the habit of eating on your desk and get outside. You’ll also reap great health benefits such as exercise, sunshine and the chance to reset your mind for the next task.
It’s time to get rid of unnecessary items and knick-knacks sitting on your desk. Pick up an item and ask yourself- am I using this equipment every day? If not, it’s best to throw it out or relegate it to the drawer. As a general rule, the only things that should be left on your workspace are things you use every day.
A clean desk is equivalent to better focus and increased productivity. Develop the habit of regularly clearing out the things you don’t want and need. Having a trash can within easy reach can be helpful. You shouldn’t take more than a few steps to be able to throw something away.
Have too much important stuff but not enough desk space? No problem. Invest in organisers, drawers and storage containers so that you’ll have everything in its place without them overpowering your desk. The good thing is that containers come in plenty of different sizes and shapes so you’ll have no excuse to find one that you can fit in the office.
Use drawers to hide your office supplies and tools out of sight. Current projects and paperwork can be stored in folders and filing cabinets. It only takes a few minutes to rummage through the filing system to get out the paperwork you’ll be needing for the day. Totes, small shelves and shoe boxes work exceptionally well in producing a minimalist look that looks great and boosts your work focus.
There are many upsides to going digital. Having a paperless environment promotes a clean desk. You won’t have to deal with constant paper floods. Eg. paper reports, documents, memos and subscriptions. Take a look at your paper stack and throw out what you don’t need. The important ones should be scanned and stored in secure drives, storage devices or in the cloud.
Additionally, today’s technology allows for apps to do the same things as traditional sticky notes, planners and organisers. This is especially helpful if you have a small desk space or are renting a small office space that has no room for filing cabinets. Sensitive files and information can be stored in computers, kept safe from prying eyes.
Allow 5 to 10 minutes each day in clearing out unnecessary items, throwing waste into the trash and organising your desk for the next day. Believe it or not, the end of the day is the best time to reset your office desk space. In the mental aspect, clearing your desk brings about closure to the day’s work and it sets you up for a new start come tomorrow.
Aside from setting aside a few minutes each day to de-clutter, schedule a work desk “spring cleaning”, let’s say once every 2 weeks or twice a month. A half hour of sorting through what’s important and non-essential, putting your supplies in its proper place and digitising your paper documents will accomplish a sense of fulfilment and keep you from being overwhelmed.
At Evolve Cleaning, we provide the highest standard of commercial office cleaning services in Sydney. Call us for a free inspection of your office today.