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Piles of paperwork, cluttered office materials, and inefficient location of furniture are just some of the office-related problems that affect productivity and performance. In particular, an unorganised legal and accounting office can leave a negative impression on your clients. How can they trust you in their legal and accounting matters if you can’t even clean your workplace? 

Customers are always right. It means that you should prioritise the well-being of your clients, and that includes a clean and safe space for their concerns. You don’t want to jeopardise a case or accounting paperwork just because of mislabelling. Or spend too much time on finding a file because of an unorganised filing system. 

So to help you win your clients’ trust, here are some tips on how to organise your legal and accounting office:

Clear Out Unnecessary Office Items

It is impossible to organise your legal and accounting office if unnecessary items clutter all of the space. Legal and accounting matters produce piles of paper that need proper sortation and labels. As much as possible, you should avoid duplicating paperwork if you cannot find the original copy. It would just generate more documents that might confuse you and your employees when these copies are all over the place. 

There are areas in your office that need to be free from dirt as much as possible. Scheduling a day for decluttering is essential to keep your place free from unwanted junk. Keep the open and active cases within fingertips, store away old and important documents, and discard unnecessary office items that are not related to the goals of your office.  

Develop a Filing System

In storing away documents, developing an easy-access and organised filing system is crucial. As mentioned earlier, you don’t want to reduce office productivity by spending too much time on finding a case file or accounting paperwork. Furthermore, establishing the same filing system for all is essential to avoid confusion and unorganised work. Depending on you and the staff’s preference, here are some filing system tips:

  • Arrange files by name, case/account number, or date.
  • Make sure to label each folder.
  • Use coloured folders to classify documents.
  • Leave a space in the drawer or cabinet for new files.
  • Sort open/active cases and old ones.
  • Stick a filing system guide on the wall. 

You can also check some office organising tricks here

Provide Your Employees’ Needs to Boost Productivity

By providing your employees’ essential needs, you are also prioritising your clients’ welfare. Boosting your legal and accounting office’s productivity means servicing your customers at the A-game of your staff. One way to do that is through supplying each employee with their own trash bin and drawer. Or if not, at least make sure that they can access these office resources, easily. In this way, you can ensure that they won’t leave unnecessary junk in their desks, and they can cleanly store documents within reach. 

Furthermore providing a well-lit environment also improves office productivity. According to research, about 80% of office workers consider lighting as a vital factor for their productivity, but 40% of them are suffering from uncomfortable lighting every day. With the right lighting, you can look out for the mental health of your employees. Based on a study, cool lights such as blue and white are perfect for enhancing concentration and avoid sleepiness. Meanwhile, warm lights such as yellow and orange are best for relaxation. 

Maximise the Use of Technology

Nowadays, storing office documents has become trouble-free, thanks to computers. Since most legal and accounting offices always work on customer concerns and data, maximising the use of technology will provide convenience. Spreadsheets and word processing applications are helpful tools in tracking finances and creating documents, respectively. 

Use of computer applications instead of printing copies also saves paper generation, which means lesser messy items in the desk. 

Conclusion

The cleanliness of your legal and accounting office reflects your company’s reliability and capability. Organising your workplace can boost office productivity and avoid professional mistakes. Win your clients’ trust with the presented legal and accounting office organisation ideas.

And if you need any help, don’t hesitate to ask for Evolve Cleaning. We are your trusted partner for legal and accounting office cleaning service. Our professional and friendly cleaners can clear out office junks, replace old light bulbs, polish floors, and sort documents at your request. 

We make sure to dispatch the best and the most efficient team to finish the tasks quickly. At the earliest time possible after your call, we will be at your office doors with the right equipment and tools. 

Achieve a clean and organised legal and accounting office with us! Connect with us through this form or send us a message via email.  

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Jennifer Price

Jennifer Price

Jennifer Price is the Client Happiness Manager at Evolve Cleaning. She dedicates herself to managing healthy business relationships while prioritising her client's commercial cleaning interests are met with each and every clean. Born and raised in Sydney, Australia, she lives and breathes cleanliness, hygiene, sustainability and has a huge love for dogs.