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Take a thorough scan of your legal and accounting office. Is it overwhelmed with too much paperwork and clutter? An unorganised workplace negatively affects employees’ productivity and repels clients from working with you. Why would they entrust their hard-earned money if you cannot even handle your own messy place, right?

Let’s stop pretending that we can work in an untidy and chaotic environment. A study conducted by HLW International LLP reveals that the cleanliness of your office affects workers’ productivity. When your employees experience mild symptoms of distress and discomfort – such as headache, dry throat, watery eyes, and chest tightness – they begin to perform less. Furthermore, unhealthy office surroundings also mean that your staff is prone to catch diseases, which drive them to take sick leave and delay outputs. 

Thus, maintaining a clean and organised working environment is crucial to keep your employees safe and provide excellent services to your clients. Are you having troubles since you don’t know when and where to start cleaning? To help you, here is a legal and accounting office cleaning guide:

Declutter Unwanted Items

It is essential to free your legal and accounting office from unwanted items that take up too much space or area. As cases and accounts require paperwork, piles of paper are bound to accumulate through time. One way to deal with that is by maximising the use of computers. 

Computer applications such as word processing documents and spreadsheets are convenient tools that store and process clients’ data. They would keep your files safe from accidental damage, and they are easier to access. 

Moreover, make sure to remove unnecessary items and junk that are not involved in the company and its projects. If you cannot throw away important files, you can invest in filing cabinets, drawers, and organisers.

Wipe Computers and Laptops

Did you know that computer keyboards have 400 times more bacteria than average toilet seats? Since most legal and accounting offices use workstations and computers, it is essential to keep them clean to avoid triggering diseases. Here is a step-by-step guide on how to thoroughly clean computer keyboards:

  • Disconnect the computer system from the power outlet.
  • Turn the keyboard upside down and tap out the dirt.
  • If the keyboard keys are removable, take them out and gently tap out the debris once again. 
  • Using a brush, remove remaining grime between keys and every spot. 
  • You can also use an air duster to blow out dirt from the keyboards. 

Also, don’t forget to wipe the surfaces of the computer or laptop with a damped cloth to remove dust. 

Clean and Organise Common Areas

There are critical areas in a legal and accounting office that should always be clean. Aside from personal desks, common areas such as the bathroom, break room, conference room, and even stairways should be cleaned and organised to provide a healthy and safe working environment for your employees. Consider these following tips:

  • Make the location of filing cabinets accessible to all.
  • Provide rubbish bins in every room.
  • Replace tissue papers when they ran out. 
  • Enforce Clean As You Go policy.
  • Make sure to sort waste according to type.
  • Keep kitchen appliances away from the working area as much as possible.
  • Remove shredded paper from the shredding machine when full.

Scrub and Polish Office Floors

As a legal and accounting service provider, it is your responsibility to present yourself as a professional and keep your customers comfortable. One way to establish that impression is through a well-maintained and polished office floor. Moreover, you don’t want accidents to happen when there are tripping hazards on the floor. Thus, clean flooring also provides safety to your employees. Here some tips on how to scrub and polish your office floors:

  • For smooth or textured tile, use a floor scrubber to remove surface dirt and accumulated stains between the tiles.
  • Wax office floor depending on the flooring material.
  • Use a tile and grout protector to prevent floors from wear and tear. 
  • Immediately repair or replace floors with cracks to avoid tripping or other accidents. 

Conclusion

A legal and accounting office requires a clean and organised working environment for employees’ productivity, and to win clients’ trust. Hopefully, this cleaning guide can help you attract potential clients and boost office productivity. 

Here at Evolve Cleaning, we understand that your employees are busy enough to prioritise cleaning. So, our professional cleaners are always on alert to assist you with all kinds of legal and accounting cleaning services. From trivial tasks such as scrubbing office floors up to extensive ones such as decluttering massive items, we have the right equipment to finish the job quickly and efficiently. 

With more than 20 years of experience, we take pride in our unrivalled cleaning methodology. We have established regular clients who keep coming back for our top-notch and affordable office cleaning services.  

Avail a free inspection now! Contact us through this form, or send us your enquiries via email

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Jennifer Price

Jennifer Price

Jennifer Price is the Client Happiness Manager at Evolve Cleaning. She dedicates herself to managing healthy business relationships while prioritising her client's commercial cleaning interests are met with each and every clean. Born and raised in Sydney, Australia, she lives and breathes cleanliness, hygiene, sustainability and has a huge love for dogs.